Category: Public Relations
10 insider secrets to getting your aerospace news published
This week we are pleased to bring you a guest blog written by Jeremy Parkin, publisher of HeliHub.com. Jeremy has generously provided us with highly specific, actionable advice about what journalists do and not want from aerospace marketers in their PR outreach efforts, and his guidance is spot on. Read and follow these 10 tips and your media profile will improve — guaranteed.
Editors are busy people, but you want your news item to get read and used. The more your stories, images and videos can be seen, the more your organisational profile will rise and be recognized compared to your competitors. Journalists could be out of their office, so these tips will help you reach people who may work for extended periods of time off a smart phone or tablet.
A key part of the process is to present the information in the most accessible way, and from my experience launching and building the world’s first helicopter industry news website, I hope these tips will guide you to better success in promoting your news. I also have a significant background in the IT industry, particularly social media, and I hope these insights assist in that arena, too.
- Document formats The text of your press release needs to be easily accessible by an editor. You want them to cut and paste quotes from your key people. We are much less likely to use a PDF press release and will prioritize a Word document. Better still, put the text of your press release in the body of an email like Airbus Helicopters does. Avoid sending press releases as attachments, and don’t send multiple languages of the same text in the same email – our automatic translation software gets very confused when Turbomeca (now Safran) send English and French in the body of the same email message. These rules apply irrespective of whether you send emails direct, or use an email marketing system such as MailChimp.
- Multiple stories If you are sending two stories, send them as separate emails, ideally a week or more apart, and ensure they are distinctly different. A few years back, Bell Helicopter took to issuing a new press release for every single country that approved a higher MTOW for the 429 model, in some cases countries where they needed lots of optimism to even sell an aircraft. That soon became a “Boy Who Cried Wolf” situation and we exercised the [Del] button.
- How many images? Every press release needs an image – the saying, “A picture is worth 1,000 words” still holds true. Some say multiple images mean bigger (and slower) emails which could be quarantined by an email server, so consider supplying images via a link to a public-access folder on Dropbox.com like MD Helicopters do.
- Image File Format As HeliHub.com is entirely online, we prefer JPG. Media outlets that encumber themselves with hard copy issues may prefer PNG but will still be able to handle JPG. Images embedded into a PDF are ignored as too difficult to extract, even if it is technically possible.
- Image Size To present your image at a quality level which can be used, the minimum dimension should be 2000 pixels. With many smartphones capable of taking images or 3-4000 pixels, there is no excuse. Over half the images we receive are 1000 pixels across or less, and we ignore them. Be careful using a wire service. as some of them restrict image size and force the reader to sign up to something to get full-size images — the chances they will sign up are low.
- Presenting the subject in an Image Flying means wings or rotor blades, and these make for landscape images (wider than height). But the editor may have a portrait (taller than width) gap to fill. Leave “editing space” around the subject. At HeliHub.com we post two news-related images to Instagram every weekday, and that usually means square images. We also change our Twitter header image weekly – and that needs an image three times wider than its height.
- Lighting and weather We ignore dreary photos unless the subject is really important. Improve your images using free software such as GIMP. Very recently the image of the third AW609 tiltrotor prototype needed editing time as it looked like it was taken in a rainstorm.
- Corporate image bank Sometimes an editor will prefer to use your corporate logo, and you should have these available on (or from) your website, along with head shots of key people in your organisation. Consider using a free service like OpenBrand.com to host these, like Helipaddy does.
- Video format/location Press release video is still rare, but the click-through to a video online is remarkably high, so the cost may be worth the effort, even if the video is less than 60 seconds long. Minimum format is HD these days, and some in 4K. Only a few aviation organisations are using 360-degree videos, but this will be the way ahead for aircraft interiors or to show details of an equipment installation. Do not save videos on your own website, but instead on YouTube, Vimeo or Wistia so they can then be embedded easily into a story online. The vicarious benefit is the extra views from the search traffic of those sites – remember, YouTube is the world’s second biggest search engine.
- Compressed file formats Do not submit ZIP files; they are too much hassle. People who ZIP a JPG file are demonstrating that they don’t know that JPG format is already a compressed file format.
Interested in more information about working with the aerospace and defense news media? BDN has compiled a complete PR toolkit full of tools and tips to improve your skills and your results. Tons of other free aerospace marketing resources are also available for download. View the entire library here.
Do you have what it takes to succeed with the aerospace news media?
How to pitch your story to the aerospace news media
Enhance your media coverage with personalized pitches to relevant media. Pitch delivery methods vary. Some journalists like email, others prefer a phone call. Test the waters and see what works best, using this how-to list as a strong foundation for your content and approach and will guide you on how to pitch your story to the aerospace news media.
1. Be picky
Only pitch your very best stories. They need to be substantial with specifics and supporting data. A great, truly newsworthy story won’t require a hard sell.
2. Make it personal
Start with relationships. Get to know reporters and editors and understand what they each need and want. Tailor and personalize your pitch to every individual. If your story fits their publication and readership it will be smooth sailing.
3. Think it through
Find and focus on an angle each editor will care about. Perhaps you can suggest a new dimension to a topic he or she has covered in the past, or find a way to add context to your story by linking it to a hot topic or industry trend that affects more readers.
4. Make it brief
Get to the point in the first sentence of a written pitch. Grab them and quickly explain what you have in mind and why they should care.
5. Don’t waste their time
Editors want content, not fancy formatting or cutesy promotions. Give them everything they need, including images, and make it simple to access and open. Most journalists hate attachments, so don’t use them.
For a user-friendly PR pitch template, download BDN’s exclusive Aerospace & Defense PR Toolkit. You’ll also find insider tips, checklists, infographics, and so much more! Everything you need for better media coverage is just a click away.
Be a better Aerospace Writer
A good aerospace writer can write about most anything, and make it look easy. But becoming a good writer is hard work. In my experience, anyone with a background in journalism has a head start into being a better aerospace writer.
I was a small town newspaper reporter but thought I was a pretty big deal to land such a prized position right out of college. My editor was an old school journalist who quickly cut me down to size. Her harsh critiques brought me to tears at least once a week. It was an invaluable training ground for a future business communicator. Here’s some of what I learned from my work as a journalist.
1. A little natural talent does not make you a good writer. That happens over time, not overnight. The more you write, the better you’ll get. If you have a “mean” editor it will probably happen faster.
2. Having a large vocabulary or the ability to effortlessly put words on paper does not make you a good writer. Editing is everything. Mark Twain said it well: “I didn’t have time to write a short letter, so I wrote a long one instead. “ Put your ego aside and don’t fall in love with your own words.
3. Good writers don’t wait for inspiration to strike. Deadlines are serious business to a journalist. Give yourself a deadline and start typing. Get out of your own head, get the words on paper, then edit, edit, edit.
4. Master the basics. No one will take you seriously or read your inspired prose if the grammar is bad. It shouldn’t have to be said, but spelling, punctuation and composition still matter. Refer to Strunk and White’s The Elements of Style. Written in 1918, it’s the only reference you really need.
5. Think like a journalist. Write about the most important thing first. Have a central idea or message, and organize everything around that. Whether you are writing a news story, a business letter, or an ad, capturing the essence of your subject matter and communicating it in a compelling way is what it’s all about.
I close with a plug for reading – it’s integral to great writing – and a quote from author Stephen King. “While it is impossible to make a competent writer out of a bad writer, and while it is equally impossible to make a great writer out of a good one, it is possible, with lots of hard work, dedication, and timely help, to make a good writer out of a merely competent one.”
To master the art of news release writing, download BDN’s exclusive Aerospace & Defense PR Toolkit. You’ll find insider tips, checklists, and a “Build a Better Aerospace News Release” infographic. Everything you need for better media coverage is just a click away.
How To Be a PR Expert: An AP Style Guide for Aerospace
When doing business in Japan, it is customary to present your business card formally, using two hands and facing your colleague.
In China, always present a small gift from your hometown or country.
When working with people from other countries and backgrounds, most business people are aware of different cultural norms, and we adjust our behavior accordingly.
It’s the polite and respectful thing to do.
The same holds true for PR professionals dealing with the news media. Journalists have their own norms, standards and language. They write in Associated Press (AP) Style, so good PR people do, too.
BDN Aerospace Marketing follows AP Style for all press releases out of respect to the editors and journalists we are asking to consider our news. We want them to recognize and respect us for knowing and following their guidelines. Plus, following AP Style means editors can use more of our news release verbatim and make it more likely they will pick up our stories.
Sometimes our use of AP Style creates questions and confusion with our clients. They notice details that are inconsistent with typical business writing, things like having some job titles in lowercase and others in uppercase, or writing datelines in a way that isn’t consistent with U.S. Post Office nomenclature.
Want to know if 3-D is hyphenated or if aviator can be used to describe a man or woman? The AP Stylebook has the answer. At more than 500 pages, it may make a non-journalist’s head spin, but anyone involved in PR should buy a book, study, and refer to it often.
The AP Stylebook is constantly evolving, but remains the definitive resource for writers. It’s a great way to maintain professionalism and a standard style in your organization, and is a good quick reference for basic rules of grammar, punctuation and usage.
It’s available in print, online or via an app for smartphones: www.apstylebook.com
Order yours today, and don’t send out another release until you know the difference between a date line and a dateline. It’s the polite and respectful thing to do.
For a comprehensive “Go-To Guide to AP Style for Aerospace,” download BDN’s exclusive PR Toolkit. You’ll also find insider tips, checklists, infographics, and so much more! Everything you need for better media coverage is just a click away.
Ask an Editor: 10 Secrets to PR Success
By Matt Thurber, Senior Editor, AIN Publications
You’ve got news! But how do you get the word out?
Although there are fewer print magazines now serving the aviation market, a seemingly infinite number of online products are hungry for content, and all of these publications–whether print or Web or e-newsletters or blogs or Facebook posts or Tweets–need constant care and feeding. It’s enough to drive a company’s public relations department crazy.
As a publisher on all of the above outlets–and more–AIN Publications knows what it’s like to be on the receiving end of the onslaught of press releases, announcements, and updates from companies inside and outside the industry segments that we cover. While we can’t speak for our competitors in the publishing business, perhaps some insight into how the process works at AIN might help your company in its public relations efforts. This will also help your company avoid common errors that cause us to click the delete button as soon as your press release hits our inboxes.
Incidentally, we know that many companies can’t afford a full-time public relations (PR) person and that the job often gets handed off to the marketing department, but marketing is not PR, and vice versa. There are plenty of independent professional PR agents available who not only know the aviation market but also are very familiar with the publishers that serve this market. If at all possible, hire a pro; the results will be well worthwhile and this will also free up your valuable time to develop new products, sell like crazy, and serve your customers.
- Know your audience. Do some research to learn what publications your target market reads. When you get the inevitable call from a publication’s salesperson, make them work by asking for a detailed breakdown of the readership. Study the publications, print and online, to get a feel for what they cover and who they serve.
- Do not blanket email non-pertinent publishers. Nothing wastes more of our time then weeding through non-pertinent press releases. We receive releases about subjects that have nothing to do with our primary coverage areas. Whoever is sending these is wasting your money and also annoying potential partners in getting your company’s news out to readers.
- Get to know the editors. We’re human. We like to talk to people and learn about what’s going on. Don’t be afraid to look us up on the magazine masthead, call us, and ask about what we find interesting, what we’re working on now, and if we have any future projects that might need information that your company can provide. However…
- Don’t inundate the editors. We receive tons of press releases, announcements, invitations, etc., every day. Rest assured that we probably have received it. Feel free to check with a followup email to see if we did receive the original. However, if your release is not pertinent to our audience or if we are not able to use the information in your release, we might not respond. We just don’t have time to respond to every query.
- Please don’t ask to review the article prior to publication. AIN is a news organization, and like a major metropolitan newspaper we don’t share our product before it is published (although other publishers may allow this). Here’s a tip: we often place stories online before they appear in print, so keep an eye out and you might be the first to see the story with your company mentioned. And this leads to…
- Use your own clipping service. We’re sorry, but we don’t have time to alert you when an article that includes news about your company appears in one of our publications. By the time the article appears, we’re already working on the next 10 to 20 and more stories we each write every month.
- Please alerts us to any mistakes. As mentioned, we are human and we do occasionally make errors. The sooner you let us know, the sooner we can add a correction in the next print issue or e-newsletter and correct the story online.
- Help us get it right. If you are worried about the accuracy of quotes during an interview with your company’s executives, feel free to ask that the interview be recorded. Or record it yourself and provide a transcript to the writer. A company did this for me once, and it made my job much easier. Keep in mind that in many states, permission is required from at least one party in order to record a conversation.
- Know the publisher’s needs. Here’s another insider tip: AIN publishes print magazines at many air shows and conferences all over the world. Our need for content ramps up considerably well before each show, and this is an opportune time to get your story published. You can view AIN’s show schedule and a lot more at AINonline.com, then click on the “Advertise” link then “Media Kit.” The earlier you work with us for show coverage, the better your chances of getting in the magazine and online.
- Do something newsworthy. This is what it’s all about. No doubt your news is super-important, and of course it is to your company. What gets on the front page must be newsworthy, of wide import to our industry, and compelling. This doesn’t mean there isn’t room for your news somewhere else in the monthly AIN, our e-newsletters, at a show or online. Be realistic with your expectations, work with us, and we’ll do our best to get the word out.
For more tips on PR, download BDN’s PR Tool Kit here!
Less Is More: The Importance Of a Quality Press Release
This is something we hear from prospective clients fairly regularly, and generally, it is the worst possible thing they could be doing.
After 25+ years involved in aerospace marketing, much of it spent supporting media relations efforts, this statement makes me cringe. Because, with a few exceptions, doing more press releases is a bad idea.
The desire to do more press releases is really just a desire for a quick fix that will get clients noticed and acknowledged by the news media – to receive editorial coverage of some kind. And if you just want to see your news release recycled on an online news site, this approach will work for you.
But getting meaningful, credible coverage cannot be accomplished by blanketing editors with news releases. Like the little boy who cried wolf, they will become immune to your efforts and may not notice you when you have something that would actually be of interest.
Instead, I suggest striving for fewer, higher quality press releases full of relevant information, along with high-quality, high-resolution photos. At the same time, build relationships with the editors who cover your industry. Don’t waste their time with nonnews (“We Have a New Website!) or daily missives about your newest STC.
Demonstrate that you value their time and respect their work and shift gears from more press releases to more meaningful information, and the coverage will take care of itself.
Learn the best practices behind the most successful Aerospace & Defense PR in BDN’s new PR Toolkit, coming soon.
Why Turning Down Business is Sometimes Good for Business
I said no to new work this week. It went against my sales focus and overall approach to business. It went against my desire to end the year on a high note. It was a client I like very much personally and wanted to help. But I still said no.
Any business relationship is a two-way street. Both parties should want the other to succeed. Our very best clients are like that. They recognize that we are in business to make money. They acknowledge that our work has value. And they understand that we need time to do our best strategic and creative thinking. They also make themselves available to help us help them by responding to emails and phone calls, respecting schedules and commitments.
Sometimes the road to saying no starts with the RFP. Too many provide little-to-no information or time, but still ask for our creative ideas and detailed pricing. It’s a vendor mentality and not conducive to developing a mutually beneficial partnership. It costs us financially and culturally. Not only do we waste time and resources, spinning our wheels for someone who’s on a fishing expedition, we take time away from the great clients who value what we do.
We want to build and maintain a strong new business pipeline, so it’s important to safeguard our most precious resource – time. We’re wired to say yes.